January 11, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Gary Jackson, Troy Powell
Others present: Rick Wheeler, Operations
Ron Repp discussed the presentation he made before the County Commissioners asking them to apply for state funding on behalf of the Sewer District. They will request $300,000 from the Office of Community and Rural Affairs (OCRA) in order to pay to treat the final water discharge for the District. The commissioners unanimously approved the request.
All bills were read and approved upon motion by Troy Powell and second by Gary Jackson.
Gary Jackson gave the monthly financial report and it was discussed.
Some delinquent accounts were discussed that had been turned over to attorney, Dave Lewis, for collection
Meeting adjourned.
February, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Robert Schindler, Gary Jackson, Troy Powell
Minutes from the last meeting were read and approved.
All bills were read and approved upon motion by Bob Schindler and second by Troy Powell.
Ron Repp discussed again the grant we are trying to get to pay to treat the final discharge for the district and for some further studies.
Gary Jackson presented our financial report and it was discussed. We have been overpaid by 3 customers due to liens placed against them for collection. After payment the liens were not released and the treasurer paid us again. We are trying to locate the proper parties so that we may repay them.
Meeting adjourned.
March, 2010 6:30 p.m.
Those present: Ronald Repp, Robert Schindler, Gary Jackson
Others Present: Rick Wheeler (Operations), David Lewis (Attorney), Mike Meyer (Engineer – STRAND)
Mike Meyer discussed the various types of disinfection systems such as chlorine, bleach or ultraviolet that the district will have to install to meet future idem requirements regarding discharges from the system. These idem requirements are probably 2 to 3 years down the road but we need to plan now.
This new system’s cost will be about $300,000. Grant money may be available to cover these costs. Ron is working with River Hills regarding this grant request. Ron is also working with Ball State University for a required income survey of our customers.
The board approved Mike Meyer to complete a cost estimate of the project, a preliminary layout and a project description.
Minutes from the meeting on February 9, 2010 were reviewed and approved.
Since the district has excess funds in our checking account, the board, by motion of Gary Jackson and a second by Bob Schindler voted to pay off $25,000 of long-term debt due Rural Development. Outstanding bills were reviewed and approved for payment.
The checks written for February, 2010 were reviewed as well as the financial statements for the two months ended February 28, 2010.
Rick discussed need to rebuild the aerator pump, which was approved.
The meeting was then adjourned.
April 12, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Robert Schindler, Gary Jackson, Troy Powell
Rick Wheeler (Operations), David Lewis (Attorney)
All bills were read and approved upon motion by Bob Schindler and second by Gary Jackson.
There was a discussion as to who has keys to the plant site. It is known that (redacted) has a key and have possibly installed a deer stand. Rick Wheeler is to discuss this with him and retrieve the key.
April 15, 2010 is the day the State announces who gets the grant money that we have applied for.
Dave Lewis discussed some past due accounts, particularly (Redacted) who filed for bankruptcy and now is filing for chapter 13. Dave is to check into this to see if we can go back and collect what he owed us when he filed bankruptcy, if his bankruptcy was cancelled.
There being no further business, meeting adjourned.
May 10, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Robert Schindler and Gary Jackson, Troy Powell
Others Present: Rick Wheeler (Operations)
All bills were read, discussed and approved upon motion by Bob Schindler and second by Gary Jackson.
The OCRA grant we applied for was turned down by the county. We will refile in the fall of this year, 2010.
Gary Jackson presented the financial report; it was read and discussed.
There being no further business, the meeting was adjourned.
June Board meeting
June 14, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Gary Jackson, Troy Powell
Others Present: Rick Wheeler (Operations)
All bills were read, discussed and were approved upon motion by Troy Powell and second by Gary Jackson.
Gary Jackson presented the financial statement- it was read and discussed.
(Redacted) has now filed chapter 13. Our options will be investigated by our attorney, David Lewis.
A rate increase was discussed. This will be needed when we come under new guidelines by the state. After due discussion, this was approved upon motion by Ron Repp and second by Gary Jackson. Rates will be raised by 10%, effective as soon as possible after being advertised.
July Board Meeting
July 12, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Robert Schindler, Gary Jackson, Troy Powell
Others present: David Lewis (Attorney)
All bills were read and approved on motion by Troy Powell and second by Bob Schindler.
David Lewis presented the rate increase ordinance #1-2010. This will now be advertised.
The Ball State Income Survey has not been completed. Several more phone calls must be made for people that were not at home.
CT Steele presented a copy of one of our bonds that has been paid in full. This was paid off on April 16,2008, but we are just now receiving our copy from Farmers Home.
Gary Jackson presented the monthly financial statement, which was read and discussed.
Meeting adjourned.
August 9, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Robert Schindler, Gary Jackson, Troy Powell,
Others Present: Rick Wheeler (Operations), David Lewis (Attorney), Melissa Woods (River Hills)
All bills were read and approved upon motion by Troy Powell and second by Bob Schindler.
Gary Jackson discussed our monthly financial statement.
David Lewis stated that our rate increase ordinance had been advertised twice, and that we need to vote on this at this meeting. Motion was made by Bob Schindler and second by Troy Powell. It was passed, effective 9/1/2010. This will be an increase of 10%.
Melissa Woods, representing the River Hills, is assisting us and the Washington Township Water Corp in applying for a Community Focus Fund grant from the Office of Community and Rural Affairs (OCRA) for improvements to our systems. Ms. Woods lead a discussion of the project and the process.
No further business, meeting adjourned.
September 13, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Gary Jackson, Troy Powell
Others Present: Rick Wheeler (Operations), David Lewis (Attorney)
All invoices were read and approved by motion from Troy Powell and second by Gary Jackson.
Delinquent bills were discussed- several have been turned over to David Lewis for collection.
Gary Jackson presented the monthly financial report which was discussed. Ron Repp will attend a meeting on Sept 15,2010 with River Hills concerning our grant request.
Meeting adjourned.
October 11, 2010 6:30 p.m.
Board members present: Ron Repp, Bob Schindler, Troy Powell and Gary Jackson.
Others present: David Lewis, Attorney.
The meeting was called to order by Ron Repp, President.
We, along with the water company, are applying for a $600,000 of Community Development Block Grant. Regarding this grant application, our local match will be $60,000. A resolution, copy attached, committing the sewer district to a $60,000 local match to be taken from our capital improvement fund was passed unanimously by the sewer district board. This resolution is to be signed by Ron Repp, President, and C.T. Steele, Secretary-Treasurer. Since C.T. Steele is out of town, the board authorized by unanimous vote to allow Gary Jackson to sign this resolution if C.T. is not available.
On a motion by Bob and a second by Troy, the monthly bills were approved for payment.
The financial statements for September, 2010 has not been completed.
September and October, 2010 will be available for review at our November 8, 2010 monthly meeting.
On Tuesday, October 12, 2010 a public meeting will be held at 7:00 p.m. at the water company for public comments on our combined grant request.
The meeting was then adjourned.
November Board Meeting
November 8, 2010 6:35 PM
Board Members Present: Gary Jackson, Bob Schindler, Troy Powell, Ronald Repp
Others Present: Rick Wheeler, Operations, and David Lewis, Board Attorney
The meeting was called to order by Ron Repp, President
Bills received in the last 30 days were reviewed and approved for payment on motion by Gary Jackson and second by Troy Powell.
A copy of the grant request prepared and submitted by River Hills was made available for review.
It was announced by R Repp that the web site is now operational at WTRSD.com, although it is not complete. Board members were requested to review for content and comment at the December meeting.
A motion was made by Gary Jackson to provide a three (3) year term limit for any office and to establish three separate offices: President, Secretary and Treasurer to be filled by three different board members. A board member may serve more than three years in a row but only three consecutive terms may be in any one office. This will provide broader experience among the board members helping ensure continuity of operations. On second by Bob Schindler, the motion passed. David Lewis was requested to draft appropriate language for modification of the bylaws.
Operational Issues: The pump on the homeowner sized unit at G. Powell residence burned out. The spare unit was installed and a replacement spare ordered per present practice. On motion by R. Schindler and second by T. Powell, R. Wheeler was requested to ensure lightning protection is present for the two homeowner-sized units in service and also at the lift station on Kettle Bottom Road.
The air pumps for lagoon aeration are due for annual rebuilding and two kits have been purchased. R. Wheeler was requested to procure two additional rebuild kits (Gast Manufacturing K479 or equivalent) for inventory.
Greater Clark County Schools now has the water usage of their evaporative cooling system installed and operational. They will receive a credit on their bill for any water usage on this meter as it does not enter the sewage system. R Wheeler was requested to read the meter monthly until we have determined the pattern of usage, at which time we will review the frequency.
The advantages, disadvantages, and applicability of sonic algae control were discussed.
The financial records were presented by G Jackson and discussed. On motion by R Schindler and second by G Jackson, it was decided to maintain only the required minimum amount in the Debt Service Reserve Fund. Any surplus in the account will be used for debt reduction.
The meeting adjourned at 7:30 PM.
December 13, 2010 6:30 p.m.
Those present: Carroll Steele, Ronald Repp, Robert Schindler, Gary Jackson, Troy Powell
Others Present: Rick Wheeler
Our grant proposal was not selected for funding in the latest round and we will need to reapply in the Spring 2011 round. A motion to reapply was passed upon motion by CT Steele and second by Bob Schindler.
All bills were read and approved by motion by Bob Schindler and second by Troy Powell.
Ron Repp has set up a web site for the District at WTRSD.com.
The State Board of Accounts audit was discussed.
Resolution to split the Secretary-Treasurer into two positions was discussed. This will be voted on in the January 2011 meeting. Resolution # 2010-4
Rick Wheeler discussed the discharge gauge in the creek. We must get an engineer to do this job each year. This year we will be getting bids. Rick is to take care of this.
We need a roof over the electric panels at the lift stations. Rick Wheeler has talked to George Schindler about building these. This passed upon motion by CT Steele and second by Gary Jackson.
Rick Wheeler is also rebuilding the 2 grinder pumps we have to maintain at individual residences
There being no further business, the meeting was adjourned