Meeting Minutes for December 12, 2011
Board members present: Gary Jackson, Troy Powell, Ronald Repp, Robert Schindler, CT Steele
Others present: David Hutson (Attorney), Rick Wheeler (Plant Operations)
Collections were discussed by CT Steele and D Hutson. A court date for delinquent accounts has been set for Dec. 20 at 1 PM. Two delinquent accounts have been paid recently and will not require action.
A new resolution, creating a minimum debt of $200 before court action is initiated, was presented by D. Hutson and approved by the Board.
Future financial planning to ensure the availability of funds for lagoon cleaning, equipment repairs, and plant expansion was discussed.
CT Steele proposed eliminating the minimum bill for properties which will not be developed after payoff of the debt with Farmers Home Administration. Covenants in the loan agreement have prevented this in the past. It will be discussed again at the January 2012 meeting, when the loan has been repaid. CT is to develop a list of impacted properties.
Gary Jackson presented financials, which were reviewed and discussed.
Rick Wheeler discussed operations. There is a significant infiltration of storm water during heavy rains. It is in the best interests of the residents to minimize this as it can impact operations by causing overflows at the lift stations and uses capacity at the lagoons. It was decided to perform smoke testing during dry weather in the spring or summer of 2012. Three providers will be contacted and requested to provide bids.
A motion by R Schindler to pay the bills, second by CT Steele, was approved.
The meeting was adjourned.
Meeting Minutes for November
Board members present: Gary Jackson, Troy Powell, Ron Repp, Robert Schindler, Carroll Steele
Others present: David Hutson, Attorney; Rick Wheeler, Plant Operations
Collections were discussed by CT Steele and David Hutson. Court date for delinquent collections is set for Dec. 20 at 1 pm.
Gary Jackson presented a letter prepared by Pat Jackson containing suggestions and comments on handling past due accounts. The comments were considered and incorporated into a revised policy on the topic. a motion was made by Gary Jackson, second by Troy Powell, to initiate court action for collections only after the past due amount equals or exceeds $200.
David Hutson will prepare a letter for WTRSD to send to delinquent accounts instead of the Attorney.
Motion to pay bills made by R. Schindler second by R Repp. Motion carried.
CT Steele proposed paying an additional $10,000 to Farmers Home to reduce long term debt. On motion by R Schindler second by G Jackson, payment was approved.
Rick Wheeler discussed operations and purchases required for efficient operations.
Meeting was adjourned
Meeting Minutes for October 17, 2011
Members present: Gary Jackson, Troy Powell, Ron Repp, Robert Schindler, CT Steele
Others present: Rick Wheeler (Operations), David Hutson (Attorney).
Motion to approve payment of bills by Robert Schindler, second by Gary Jackson. Passed.
District finances were presented by Gary Jackson and discussed. CT Steele presented information on collections and delinquent accounts.
Two new resolutions were presented. Motion to approve by Bob Schindler, second by CT Steele. Motions passed after discussion.
CT Steele suggested that cash in checking be used to make an additional payment to Farmers Home on outstanding debt. Motion made by Robert Schindler; second by Ron Repp. Motion passed.
Gary Jackson suggested proceeds from maturing CD also be applied to outstanding long-term debt with Farmers Home. Second by Robert Schindler. Motion passed.
Discussion of possible emergency generator purchase and installation at main lift station on Highway 62. It was decided to aggressively pursue paydown of FmHA loan with available cash and postpone discussion of this topic.
All business being concluded, the meeting was adjourned.
August 8, 2011
Board members present: Ron Repp, Robert Schindler, Gary Jackson, CT Steele
Others Present: Rick Wheeler (Plant operations), David Hutson (Attorney)
Attorney David Hutson presented a copy of the modified resolution for 2011. Ron Repp proposed that the sewer district require a deposit of fifty dollars ($50.00) for all new customers that have no credit history with the company. We were reminded that the Water Corp sets up new accounts for us and they may not know who was required to pay a deposit, so the idea was shelved.
Operations were discussed by Rick Wheeler. State discharge permit is due to expire next year.
Gary Jackson presented monthly financial statements.
Motion made by Gary Jackson to pay a sum of thirty thousand dollars ($30,0000) towards long term debt (Farmers Home). 2nd by Robert Schindler. Motion carried.
A motion was made by Robert Schindler, second by Gary Jackson, to pay all monthly bills and invoices. Motion carried.
The meeting was adjourned at 7:30 pm.
July 11, 2011
Board Members present: Ron Repp, Robert Schindler, CT Steele, Troy Powell, and attorney David Hutson.
Collections were discussed by CT Steele and David Hutson.
Garnishment order will be issued by August for Jerod Ford. Tim Clapp issues remain unresolved.
Ron Repp proposed that we change our policy from sending a letter to delinquent accounts at 6 months to sending a letter at 2 months and filing a lien at 90 days. A motion was made by Robert Schindler to change the policy. 2nd by Troy Powell.
Ron also brought up the issue that if a lien has been filed and service has been disconnected, a deposit must be required before the service is turned back on. Fees to be paid for disconnecting and reconnecting the service.
Motion was made to hire David Hutson as new attorney by CT Steele and 2nd by Robert Schindler. David will fill out David Lewis term.
Damage to the fence at the main lift station on Highway 62 was discussed.
Motion made to pay all bills by Robert Schinder and 2nd by Troy Powell.
Meeting Adjourned at 7:30 pm.
June 12, 2011
Board members present: Gary Jackson, Troy Powell, Ron Repp, Robert Schindler, CT Steele
Others: Rick Wheeler (Plant Operator)
Grant request was denied. Ron Repp stated that we should not apply for a third time as the chance of success was very low.
Attorney Dave Lewis made a request to handle issues during business hours and not attend meetings, or pass the job off to a younger member of his firm. He recommended David Hutson. The Board requested David Hutson attend the next meeting and meet with the Board.
Collections were discussed in detail by CT Steele.
Rick Wheeler discussed algae buildup in lagoon 3 and methods to address, and back-up generator options for lift stations.
Gary Jackson reviewed the monthly financial statements.
All bills were reviewed and discussed. A motion was made by Robert Schindler to pay all bills with second by CT Steele. Motion passed.
Meeting Minutes for March 14, 2011
Board members present: Gary Jackson, Troy Powell, Ronald Repp, Carroll Steele
Others Present: Rick Wheeler (Plant Operations) David Lewis (Attorney)
The meeting was called to order by R Repp, President. Mr. Repp discussed the public hearing held at the Water Corporation offices. An application for a CAGE Code has been made for both the water corporation and the sewage district.
The Board voted to pay all invoices presented on motion by G. Jackson and second by T. Powell
CT Steele discussed delinquent account issues.
Rick Wheeler discussed overflows and proposed ways to correct them.
Gary Jackson presented the monthly financial statements.
The meeting was adjourned.