December 19, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the November 21, 2016 meeting were presented. Motion to approve made by CT Steele, 2nd by Gary Jackson. Board approved.
Rick Wheeler gave the board an update on plant operations.
Gary Jackson presented the Financial Statements to the board.
Past due accounts were discussed. Dave Hutson presented to the board an offer from a past due account in which the homeowner has agreed to a payment plan that will bring the past due account current within the next 3 months. Dennis Bower made a motion that the board agree to this payment plan, 2nd by Austin Wiggam. Board approved.
Ordinance #1-2016 which contains the details regarding a 4.95% rate increase on the monthly rates was discussed. Public notice was given that there would be a public hearing at this meeting regarding the proposed rate increase. No one from the public showed up. Gary Jackson made a motion to approve the 4.95% increase, 2nd by Austin Wiggam. Board approved.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn meeting at 6:55 pm made by Dennis Bower, 2nd by Austin Wiggam. Board approved.
November 21, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the October 17, 2016 meeting were presented. Motion to approve made by Dennis Bower, 2nd by Gary Jackson. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the board that the 3 year service contract that the District had with Cummins Crosspoint (Highway 62 Lift Station Standby Generator) has expired. Dennis Bower made a motion to extend this contract for another 3 years, 2nd by Gary Jackson. Board approved.
Gary Jackson presented the Financial Statements to the board.
Dave Hutson updated the board on the Sewer Rate Change status.
Past due accounts were discussed. A motion was made by CT Steele requesting that the Board Attorney proceed with a “Notice of Intent to Discontinue Service” on a property on Main Street, 2nd by Austin Wiggam. Board approved.
Motion to pay the monthly bills was made by Dennis Bower, 2nd by Gary Jackson. Board approved.
Motion to adjourn meeting at 7:25 pm made by Dennis Bower, 2nd by Gary Jackson. Board approved.
October 17, 2016
Members Present: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower
Others Present: Dave Hutson
Minutes from the September 12, 2016 meeting were presented. Mothio to approve made by Austin Wiggam; 2nd by CT Steele.
Gary Jackson presented the financials and bank statements. Motion to approve made by Dennis Bower; 2nd by Austin Wiggam. Board approved.
Dave Hutson gave attorney report. Bette Harbin lack of payment to be taken to next legal action, to include water service shutoff. Motion made by CT Steele; 2nd by Austin Wiggam. Board approved. Attorney to advertise fee increase.
Motion to approve monthly bills made by Austin Wiggam; 2nd by CT Steele. Board approved.
Motion to adjourn meeting 17 7:15 PM made by CT Steele; 2nd by Austin Wiggam. Board approved.
September 12, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler.
Minutes from the August 15, 2016 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by CT Steele. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the Board that the culvert at the Ohio St. Lift Station has collapsed. The County Road Department has offered to install the new culvert if we agreed to purchase the materials needed. Todd Webb made a motion to proceed with this, 2nd by CT Steele. Board approved.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by CT Steele. Board approved.
Motion to adjourn meeting at 7:06 pm made by CT Steele, 2nd by Austin Wiggam. Board approved.
August 15, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the July 18, 2016 meeting were presented. Motion to approve made by Dennis Bower, 2nd by Gary Jackson. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the Board that the new pump that had been ordered for the Ohio Street Lift Station has been put into operation. Informed the Board that IDEM made an inspection of the Wastewater facilities.
Gary Jackson presented the monthly financial statements.
Past due accounts were discussed.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Todd Webb made a motion to change the date for the next meeting to September 12 instead of the regular scheduled date of September 19, Austin Wiggam 2nd. Board approved.
Motion to adjourn meeting at 7:24 pm made by CT Steele, 2nd by Austin Wiggam. Board approved.
July 18, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower, Gary Jackson.
OTHERS PRESENT: Rick Wheeler.
Minutes from the June 20, 2016 meeting were presented. Motion to approve made by CT Steele, 2nd by Dennis Bower. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the Board that Pump #2 at Ohio St. Lift Station has a bad Mechanical Seal, a discussion was held about rebuilding or replacing the pump with a new one. A motion was made by CT Steele to purchase a new pump from Straeffer Pump, Austin Wiggam 2nd the motion. Board approved.
CT Steele informed the Board that the State Board of Accounts recommended purchasing a Surety Bond. After a discussion Dennis Bower made a motion to purchase the Bond through Diversified Insurance, 2nd by Gary Jackson. Board approved.
Gary Jackson presented the monthly financial statements.
Past due accounts were discussed.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn meeting at 7:16 pm made by CT Steele, 2nd by Austin Wiggam. Board approved.
June 20, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the May 16, 2016 meeting were presented. Motion to approve made by CT Steele, 2nd by Dennis Bower. Board approved.
Rick Wheeler gave the board an update on plant operations. Installation of a water meter and water service to the Lift Stations was discussed. Gary Jackson will check with the Water Board regarding new Tap Fees for these Stations.
A discussion was held again regarding the availability of Grants that may be available to help fund the overhaul of the HWY 62 Lift Station. Todd Webb will stay in contact with Jill Seagasser of River Hills regarding this matter.
Gary Jackson presented the monthly financial statements.
Gary Jackson presented a letter to the board regarding the State Board of Accounts Audit report. Results of the Audit were discussed.
Past due accounts were discussed.
Attorney Dave Hutson presented a draft copy of a letter to the board regarding the consequences of repeated nonpayment of past due Sewer Bills. A motion was made by CT Steele to authorize the Attorney to send this letter, 2nd by Austin Wiggam. Board approved.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn meeting at 7:16 pm made by CT Steele, 2nd by Austin Wiggam. Board approved.
May 16, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower.
OTHERS PRESENT: Rick Wheeler.
Minutes from the April 18, 2016 meeting were presented. Motion to approve made by CT Steele, 2nd by Dennis Bower. Board approved.
Rick Wheeler gave the board an update on plant operations. Made the recommendation to install a temporary fix on the HWY 62 Lift Station by replacing the rusted Guide Rails with new Stainless Steel rails. A new set of rails will be purchased from Dean Sizemore for $200.
A discussion was held again regarding the availability of Grants that may be available to help fund the overhaul of the HWY 62 Lift Station. Todd Webb will stay in contact with Jill Seagasser of River Hills regarding this matter.
CT Steele presented the monthly financial statements.
Past due accounts were discussed.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn meeting at 7:10 pm made by Dennis Bower, 2nd by Austin Wiggam. Board approved.
APRIL 18, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the March 21, 2016 meeting were presented. Motion to approve made by Gary Jackson,
2nd by Dennis Bower. Board approved.
Rick Wheeler gave the board an update on plant operations. Made the recommendation to install a water meter and yard hydrant at the Highway 62 Lift Station. Also made the recommendation to make a temporary fix on the HWY 62 Lift Station Guide Rails. A motion to approve both of these recommendations was made by Gary Jackson, 2nd by Dennis Bower. Board approved.
A discussion was held regarding the availability of Grants that may be available to help fund the overhaul of the HWY 62 Lift Station. Todd Webb will contact Jill Seagasser regarding this mater.
Gary Jackson presented the monthly financial statements.
Dave Hutson updated the board on past due accounts.
Motion to pay the monthly bills was made by Gary Jackson, 2 nd by Dennis Bower. Board approved.
Motion to adjourn meeting at 7:10 pm made by Dennis Bower, 2 nd by CT Steele. Board approved.
MARCH 21, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the February 15, 2016 meeting were presented. Corrections to the minutes were made. Motion to approve made by Gary Jackson, 2nd by Dennis Bower. Board approved.
Rick Wheeler gave the board an update on plant operations.
Gary Jackson presented the monthly financial statements.
Dave Hutson updated the board on past due accounts.
The board discussed the results of the audit performed by the State Board of Accounts.
Motion to pay the monthly bills was made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn meeting at 7:20 pm made by CT Steele, 2nd by Dennis Bower. Board approved.
February 15, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Gary Jackson, Austin Wiggam, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Operations. Dave Hutson, Attorney.
Minutes from the January 18, 2016 meeting were presented. Motion to approve minutes made by Austin Wiggam, 2nd by CT Steele. Board approved.
Motion to pay monthly bills made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
Rick Wheeler updated the board on plant operations.
Gary Jackson presented the monthly financial statements.
Dave Hutson updated the board on past due accounts.
Dave Hutson presented to the board a draft Ordinance (Ordinance No. 1-2016) which proposes a 4.95 % increase in the monthly sewer bills. This draft Ordinance will be discussed further at the March 21, 2016 monthly meeting.
Todd Webb informed the board that he has completed the Income Survey, and that the County Commissioners will discuss the possibility of using this information to secure Grants for the Township at their next meeting on February 25, 2016.
Motion to adjourn meeting at 7:20 pm made by CT Steele, 2nd by Austin Wiggam. Board approved.
January 18, 2016
MEMBERS PRESENT: Todd Webb, CT Steele, Gary Jackson, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler, Operations. Dave Hutson, Attorney.
Minutes from the December 21, 2015 meeting were presented. Motion to approve minutes made by Austin Wiggam, 2nd by Gary Jackson. Board approved. Motion to pay monthly bills made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
Rick Wheeler updated the board on plant operations. Rick spoke to 3 different contractors about replacing the Control Panel and Phase Converter at the Ohio Street Lift Station. After discussions about the different prices and options it was agreed that TNT Technologies had the best proposal. CT Steele made the motion to accept their bid, 2nd by Austin Wiggam. Board approved.
Gary Jackson presented the monthly financial statements.
Dave Hutson updated the board on past due accounts.
Dave Hutson presented to the board 2016 contracts for himself, Rick Wheeler, Pat Jackson and Patsy Steele which included a 3% raise on each contract. After discussion CT Steele made a motion to approve, 2nd by Austin Wiggam. Board approved.
Dave Hutson presented to the board “Conflict of Interest Disclosure Statements” to be signed by Gary Jackson and CT Steele. This is due to their spouses having contracts with Sewer District.
After discussion the board instructed Dave Hutson to begin the required paperwork that will be needed for a future 5% increase in rates. Gary Jackson made a motion to approve this, 2nd by Austin Wiggam. Board approved
Motion to adjourn meeting at 7:30 pm made by CT Steele, 2nd by Austin Wiggam. Board approved.