December 18, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the November 20, 2023 meeting were presented. Motion to approve minutes was made by Todd Webb, 2 nd by Gary Jackson. Board approved.
Rick Wheeler updated the Board on the past months activities.
Past due accounts were discussed. Account #A136B owner was given a “Notice Of Intent to Disconnect Service” letter asking them to show up at tonight’s meeting and discuss the $2100.00 past due bill. This person failed to appear and therefore waived their rights. Further actions on this matter were tabled until the January 15, 2023 meeting.
“RESOLUTION NO. 2023-RS-0012 (Procedure for Collection of Delinquent Sewer Bills) was discussed. Corrections and additions will be made and this will be presented again at the next meeting.
Gary Jackson handed out the November 2023 Financial Reports for the Board to review.
A motion to pay the November 2023 bills was made by Todd Webb, 2 nd by Austin Wiggam. Board approved.
A motion to adjourn the meeting at 7:12pm was made by Todd Webb, 2 nd by Austin Wiggam. Board approved.
November 20, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Greg Hostettler, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the September 18, 2023 and the October 16, 2023 meetings were presented. Motion to approve both months minutes was made by Todd Webb, 2nd by Gary Jackson. Board approved.
Rick Wheeler updated the Board on the past months activities. Yearly maintenance on the HWY 62 Generator was performed by Cummins of Louisville. Ordered new cutter head for pump #1 on Kettlebottom Road.
The Board discussed an issue with the sewer line at the corner of Main & Center Street. Unable to determine where the problem is, the Board agreed to split the cost of the repairs with NWSB. Motion to approve made by Greg Hostettler, 2nd by Todd Webb. Board approved.
The Board had a discussion about Online Bill Pay / Paperless Billing options. Will continue these discussions at a later date.
Dave Hutson presented to the Board a draft version of “RESOLUTION NO. 2023-RS-0012”, Procedure for Collection of Delinquent Sewer Bills. The Board will review and discuss at the next meeting.
Dave Hutson presented a “NOTICE OF INTENT TO DISCONNECT SERVICE” letter to be sent to a certain past due account for the Board to review. Austin Wiggam made a motion to approve and authorize President Todd Webb to sign, 2nd by Greg Hostettler. Board approved.
Gary Jackson handed out the October 2023 Financial Reports for the Board to review.
A motion to pay the October 2023 bills was made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
October 16, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Greg Hostettler.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the September 18, 2023 meeting were presented. Corrections were needed before the Board could approve; corrected minutes will be presented at the next meeting.
Rick Wheeler updated the Board on the past months activities. Still working on getting money from the American Rescue Funds through the County Commissioners. Gave new UEI number to Board Attorney to forward to the County Attorney.
Past due accounts were discussed.
Gary Jackson handed out the September 2023 Financial Reports for the Board to review.
A motion to pay the September 2023 bills was made by Gary Jackson, 2nd by Greg Hostettler. Board approved.
A motion to adjourn the meeting at 7:02pm was made by Todd Webb, 2nd by Greg Hostettler. Board approved.
September 18, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Austin Wiggam, Jay Thompson.
OTHERS PRESENT: Rick Wheeler.
Minutes from the August 21, 2023 meeting were presented. Motion to approve made by Todd Webb, 2nd by Jay Thompson. Board approved.
Rick Wheeler updated the Board on the past months activities. Scheduled yearly maintenance on the HWY 62 Lift Station Standby Generator is due. Cummins submitted a quote for $1144.00 for the normal maintenance plus an additional $776.00 for battery replacement (every 3 years). Board gave the ok to proceed with this service.
Past due accounts were discussed. The Board discussed an account that had accumulated late fees of $254.00. It was mentioned that there may have been some miscommunication on why the late fees were not paid. Austin Wiggam made a motion to wave these fees, 2nd by Todd Webb. Board approved.
Gary Jackson handed out the August 2023 Financial Reports for the Board to review.
A motion to pay the August 2023 bills was made by Austin Wiggam, 2nd by Todd Webb. Board approved.
A motion to adjourn the meeting at 7:38 pm was made by Todd Webb, 2nd by Jay Thompson. Board approved.
August 21, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Austin Wiggam, Jay Thompson.
OTHERS PRESENT: Dave Hutson.
Minutes from the July 17, 2023 meeting were presented. Motion to approve made by Jay Thompson, 2 nd by Gary Jackson. Board approved.
Rick Wheeler updated the Board on the past months activities. Christiani Excavating continued Jetting Sewer Lines on Poplar Street. Had 2 new sewer taps on Stoner Way.
Gary Jackson handed out the July 2023 Financial Reports for the Board to review.
Gary Jackson handed out a list of the current past due accounts for the Board to review.
A motion to pay the July 2023 bills was made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
A motion to adjourn the meeting at 7:03 pm was made by Austin Wiggam, 2nd by Todd Webb. Board approved.
July 17, 2023 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Austin Wiggam, Jay Thompson.
OTHERS PRESENT: Dave Hutson.
Minutes from the June 19, 2023 meeting were presented. Motion to approve made by Austin Wiggam, 2 nd by Todd Webb. Board approved.
The Board discussed new contracts for
Sara Powell $300.00 per month
Austin Wiggam $100.00 per month
Pat Jackson $700 per month
Jay Thompson made a motion to approve these new contracts, 2nd by Austin Wiggam. Board approved.
Todd Webb , Township Trustee, appointed Greg Hostettler to the vacant board seat.
Gary Jackson handed out the June 2023 Financial Reports for the Board to review.
A motion to pay the June 2023 bills was made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
Past due accounts were discussed.
A motion to adjourn the meeting at 7:17 pm was made by Austin Wiggam, 2nd by Todd Webb. Board approved.
June 19, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the April 17, 2023 and May 15, 2023 meetings were presented. Motion to approve both made by Gary Jackson, 2nd by Todd Webb. Board approved both sets of minutes.
Rick Wheeler gave the board an update on activities for the past month.
Austin Wiggam reported that the Bond Amount for the Treasurer has been raised from $120,000.00 to $140,000.00. This is through Auto Owners Group (Diversified Insurance).
2 new Tap Fee’s in the amount of $2,000.00 each have been received for lots #33 & #34 on Stoner Way.
Gary Jackson handed out the May 2023 Financial Reports for the Board to review.
A motion to pay the April & May 2023 bills was made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
Past due accounts were discussed.
A motion to adjourn the meeting at 6:57 pm was made by Austin Wiggam, 2nd by Todd Webb. Board approved.
May 15, 2023 6:30pm
MEMBERS PRESENT: Gary Jackson, Jay Thompson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Not enough members for a quorum.
Minutes from the April 17, 2023 meeting were presented.
Rick Wheeler gave the board an update on activities for the past month.
Gary Jackson handed out the April 2023 Financial Reports for the Board to review.
Past due accounts were discussed.
April 17, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Austin Wiggam, Gary Jackson, Jay Thompson.
OTHERS PRESENT: Rick Wheeler.
Minutes from the March 20, 2023 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by Jay Thompson. Board approved.
Austin Wiggam presented to the Board information on the following Certificate of Deposit (CD) Transactions:
New Washington State Bank – 3/28/2023 cashed out one CD ($10,931.02) rolled it into a new CD ($10,931.02) with an interest rate of 4.00% APR, maturity date 11/28/2023.
First Harrison Bank – 3/29/2023 transferred $100,000.00 from NWSB Checking into CD with an interest rate of 4.45% APR, maturity date 8/29/2024 at First Harrison.
Rick Wheeler gave the board an update on activities for the past month.
Gary Jackson presented to the Board a list customer accounts that were past due. A discussion was held on these accounts. This list will be given to the Board Attorney to pursue action.
Gary Jackson handed out the March 2023 Financial Reports for the Board to review.
A motion to pay the March 2023 bills was made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
A motion to adjourn the meeting at 7:07 pm was made by Jay Thompson, 2nd by Austin Wiggam. Board approved.
March 20, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Austin Wiggam, Jay Thompson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the February 20, 2023 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by Jay Thompson. Board approved.
Rick Wheeler gave the board an update on activities for the past month. IDEM showed up for a routine inspection on March 7th. An inspection of the lab, lagoons and collection system was performed.
Updated the Board on the condition of the roof on the office/lab building at the Lagoons.
The Board received a quote to replace the shingle roof with a new metal roof for $5,160.79. Todd Webb made a motion to accept this quote, Jay Thompson 2nd . Board approved.
Dave Hutson gave an update on past due accounts.
Austin Wiggam handed out the February 2023 Financial reports for the Board to review.
A motion to pay the February 2023 bills was made by Austin Wiggam, 2nd by Jay Thompson. Board approved.
A motion to adjourn the meeting at 6:52 pm was made by Todd Webb, 2nd by Austin Wiggam. Board approved.
February 20, 2023 6:30pm
MEMBERS PRESENT: Gary Jackson, Austin Wiggam, Jay Thompson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson, Michael Curry.
Minutes from the January 16, 2023 meeting were presented. Motion to approve made by Gary Jackson, 2nd by Jay Thompson. Board approved.
The Board recognized CT Steele who resigned from the Board last month after serving almost 40 years as a Sewer District Board member.
Rick Wheeler gave the board an update on activities for the past month.
A motion to pay the January 2022 bills was made by Gary Jackson, 2 nd by Austin Wiggam. Board approved.
Gary Jackson presented the January 2023 financial report to the Board.
The Board reviewed all past due accounts. A discussion on which past due accounts were not worth the effort to continue to pursue was held. The Board determined the following accounts should be written off.:
Account # A249A 212 East 1st Streets
Account # A158B 210 North Poplar Streets
Account # A249C 212 East 1st Streets
Jay Thompson made a motion to write off these 3 accounts, Austin Wiggam 2nd Board approved.
A public hearing was held to discuss the proposed Ordinance NO. 1-2023 (4.95% rate increase). No one was present with any questions or concerns on this. Jay Thompson made a motion to approve this Ordianace, 2nd by Gary Jackson. Board approved.
Dave Hutson presented to the Board “RESOLUTION NO. 2023-RS-001”. This Resolution authorizes Austin Wiggam , Treasurer of the Sewer Board to move funds to purchase CD’s in the Sewer District’s name. Gary Jackson made a motion to approve this Resolution, Jay Thompson 2nd . Board approved.
Dave Hutson presented to the Board “RESOLUTION NO. 2023-RS-002. This Resolution authorizes Todd Webb, Austin Wiggam & Jay Thompson to sign WTRSD checks. Jay Thompson made a motion to approve this Resolution, Austin Wiggam 2nd . Board approved.
A motion to adjourn the meeting at 7:27 pm was made by Austin Wiggam, 2nd by Jay Thompson. Board approved.
January 16, 2023 6:30pm
MEMBERS PRESENT: Todd Webb, Gary Jackson, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the December 19, 2022 meeting were presented. Motion to approve made by Gary
Jackson, 2nd by Todd Webb. Board approved.
CT Steele informed the Board of his resignation from the Board and duties as Secretary/Treasurer effective immediately. Gary Jackson made a motion to appoint Austin Wiggam as the Secretary/ Treasurer of the Board, 2nd by Todd Webb. Board approved.
Rick Wheeler gave the board an update on activities for the past month. Informed the Board of potential issues with the Ohio Street Lift Station Breaker Panel. Received a quote from Stricker Electric to upgrade this panel for $3250.00. Board gave the approval to proceed with this.
A motion to pay the December 2022 bills was made by Austin Wiggam, 2nd by Todd Webb. Board approved.
Dave Hutson will prepare Ordinance #1-2023 that will increase the monthly sewer rate to $11.50 per 1,000 gallons / $23.00 minimum monthly bill. Gary Jackson made the motion to move forward with this, 2nd by Austin Wiggam. A Public Hearing on this rate increase will take place on February 20, 2023 at the monthly Sewer Board Meeting.
Gary Jackson presented the December 2022 Financial Statement for the Board to review.
Gary Jackson made a motion for the Board Attorney to prepare a Resolution that will add Jay Thompson to be an authorized official to sign checks as needed along with Board members Webb & Wiggam. 2nd by Austin Wiggam.
A motion to adjourn the meeting at 7:21 pm was made by Austin Wiggam, 2nd by Gary Jackson. Board approved.