December 17, 2018 6:30pm
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the November 19, 2018 meeting were presented. Motion to approve made by Gary Jackson, 2nd by CT Steele. Board approved.
Rick Wheeler gave the board an update on activities for the past month. . Nothing major to report.
A public hearing notice for tonight’s meeting was advertised in the Evening News & Tribune in regards to the proposed 4.95% rate increase (Ordinance No. 1-2018). No one from the public attended this meeting. After discussion Austin Wiggam made a motion to approve Ordinance No. 1-2018 which would go into effect on the January 2019 billing cycle, 2nd by Gary Jackson. Board approved by a 5-0 vote.
Dave Hutson informed the Board that he would be contacting the Evening News & Tribune to place a legal ad advertising the meeting dates. After a discussion it was agreed that the meeting dates for 2019 would remain on the 3rd Monday of each month at 6:30 pm.
Past due accounts were discussed. The Board requested Mr. Hutson to proceed with action on a past due account on HWY 62, a judgment will be filed on this property.
A motion to pay the monthly bills was made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
A motion to adjourn the meeting at 6:50 pm was made by Dennis Bower, 2nd by CT Steele. Board approved.
November 19, 2018 630pm
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the October 15, 2018 meeting were presented. Motion to approve made by CT Steele, 2nd by Austin Wiggam. Board approved.
Rick Wheeler gave the board an update on activities for the past month. IDEM inspector was on site in early November, everything was found to be satisfactory.
Dave Hutson presented to the board a draft of Ordinance No. 1-2018. This ordinance is in regards to a proposed 4.95% increase in sewer rates that would go into effect on the January 2019 billing cycle. A legal ad will be placed in the Evening News & Tribune. The Sewer District will hold a public hearing on this proposed Ordinance No. 1-2018 at its next scheduled meeting on December 17, 2018 at 6:30 pm. The board will hold a vote on this matter after the public hearing. After a discussion on this topic Gary Jackson made a motion to proceed with this, 2nd by Austin Wiggam. Board approved.
Gary Jackson presented the monthly financial statements.
A motion to pay the monthly bills was made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
A motion to adjourn the meeting at 6:57 pm was made by Dennis Bower, 2nd by Austin Wiggam. Board approved.
October 15, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Dave Hutson.
Minutes from the September 17, 2018 meeting were presented. Motion to approve made by CT Steele, 2nd by Austin Wiggam. Board approved.
Past due accounts were discussed, no actions needed at this time.
Gary Jackson presented the monthly financial statements.
Motion to pay monthly bills made by Dennis Bower, 2nd by Austin Wiggam. Board approved.
Motion to adjourn the meeting at 6:49 pm by Austin Wiggam, 2nd by Dennis Bower. Board approved.
September 17, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the August 20, 2018 meeting were presented. Motion to approve made by CT Steele, 2nd by Gary Jackson. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the Board that Cummins Cumberland had performed the yearly maintenance on the HWY 62 Lift Station.
Past due accounts were discussed, no actions needed at this time.
Gary Jackson presented the monthly financial statements.
Motion to pay monthly bills made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
Motion to adjourn the meeting at 6:46 pm by Austin Wiggam, 2nd by Dennis Bower. Board approved.
August 20, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the July 16, 2018 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the board that the new Control Panel for HWY 62 Lift Station has been installed and put into operation. New pump for the Kettle Bottom Road Lift Station installed and put into operation.
Past due accounts were discussed, the board asked Attorney Hutson to pursue actions on a past due accounts.
Gary Jackson presented the monthly financial statements.
CT Steele made a motion that we have a yard hydrant installed by the front office, will get someone to install. Motion by CT Steele, 2nd by Austin Wiggam.
Motion to pay monthly bills made by Austin Wiggam, 2nd by CT Steele. Board approved.
Motion to adjourn the meeting at 6:48 pm by Austin Wiggam, 2nd by CT Steele. Board approved.
July 16, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Dennis Bower, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the June 18, 2018 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the board that the new Control Panel for HWY 62 Lift Station has been delivered, will be installed next week. New pump for the Kettle Bottom Road Lift Station has been ordered,
Past due accounts were discussed, the board asked Attorney Hutson to pursue actions on a past due account that now exceeds $400. Board discussed the possibilities of the Clark County Sheriff delivering Certified Letters on past due accounts.
Gary Jackson presented the monthly financial statements.
Gary also presented to the board a letter from the State Board of Accounts that will require the Sewer District to start submitting the following information on a monthly basis.
Bank Reconcilements
Approved Board Minutes
Funds Ledger, detailing receipts and disbursements, by fund.
Annually the Sewer District will be required to submit the following.
Year end bank statements. Year end outstanding check list.
Year end investment statements. Details of receipts & disbursements .
Salary ordinance. Employee earnings records.
Annual vendor history list.
Motion to pay monthly bills made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn the meeting at 6:52 pm by Dennis Bower, 2nd by CT Steele. Board approved.
June 18, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the May 21, 2018 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by CT Steele. Board approved.
Rick Wheeler gave the board an update on plant operations. Informed the board of continuing problems with Kettle Bottom Lift Station Pump #2, new pump can be purchased for around $1500. CT Steele made a motion to purchase new pump, 2nd by Austin Wiggam. Also informed the Board of issues with the International Tractor that is used to mow the hills on the backside of the Lagoons, the Board suggested getting prices on having someone else mow the hills.
Past due accounts were discussed, no actions needed at this time. Board discussed the possibilities of the Clark County Sheriff delivering Certified Letters on past due accounts.
CT Steele presented the monthly financial statements.
Motion to pay the bills made by CT Steele, 2nd by Austin Wiggam. Board approved.
Motion to adjourn the meeting at 6:47 pm by Austin Wiggam, 2nd by CT Steele. Board approved.
May 21, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the April 16, 2018 meeting were presented. Motion to approve made by CT Steele, 2nd by Dennis Bower. Board approved.
Rick Wheeler gave the board an update on plant operations. Sewer lines in town were located and marked, contractor is installing new drainage pipes along Main Street. New Control Panel for HWY 62 Lift Station has been ordered.
Past due accounts were discussed, no actions needed at this time. Board discussed the possibilities of the Clark County Sheriff delivering Certified Letters on past due accounts.
Gary Jackson presented the monthly financial statements.
Motion to pay the bills made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
Motion to adjourn the meeting at 6:40 pm by Dennis Bower, 2nd by Austin Wiggam. Board approved.
April 16, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the March 19, 2018 meeting were presented. Motion to approve made by Gary Jackson, 2nd by Austin Wiggam. Board approved.
Rick Wheeler gave the board an update on plant operations. Sewer lines in town were located and marked, contractor is installing new drainage pipes along Main Street. New Control Panel for HWY 62 Lift Station has been ordered.
Past due accounts were discussed, no actions needed at this time.
Gary Jackson will present the monthly financial statements next month.
Motion to pay the bills made by Austin Wiggam, 2nd by Dennis Bower. Board approved.
Motion to adjourn the meeting at 6:46 pm by Dennis Bower, 2nd by Austin Wiggam. Board approved
March 19, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson, Dennis Bower.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the February 19, 2018 meeting were presented. Motion to approve made by CT Steele, 2nd by Austin Wiggam. Board approved.
Rick Wheeler gave the board an update on plant operations. Received a bid from Xylem to replace HWY 62 Lift Station Control Panel for a price not to exceed $5,000.00. 2nd bid was from Apex Electric for $10,000.00. CT Steele made a motion to accept the bid from Xylem, 2nd by Austin Wiggam. Board approved.
Past due accounts were discussed, no actions needed at this time.
The Board agreed to reverse a charge that was billed to Norman Amick. Mr. Amick purchased a property on Dunlevy Street and started receiving a sewer bill before the property was officially transferred. Records at the Courthouse show that he officially took possession of the property on March 9, 2018, sewer billing will begin on 3/9/18.
Gary Jackson presented the monthly financial reports.
The Board discussed the possibility of a rate increase towards the end of 2018. The last rate increase was approved on December 19, 2016 and went into effect January 1, 2017.
Motion to pay the bills made by Dennis Bower, 2nd by Austin Wiggam. Board approved.
Motion to adjourn the meeting at 6:50 pm by Dennis Bower, 2nd by Austin Wiggam. Board approved.
February 19, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson.
OTHERS PRESENT: Rick Wheeler, Dave Hutson.
Minutes from the January 15, 2018 meeting were presented. Motion to approve made by Austin Wiggam, 2nd by CT Steele. Board approved.
Rick Wheeler gave the board an update on plant operations. Still waiting on 2nd bid for Highway 62 Lift Station Control Panel
Past due accounts were discussed, no actions needed at this time.
Gary Jackson presented the monthly financial reports.
Motion to pay the bills made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
Motion to adjourn the meeting at 6:54 pm by Gary Jackson, 2nd by Austin Wiggam. Board approved.
January 15, 2018
MEMBERS PRESENT: Todd Webb, CT Steele, Austin Wiggam, Gary Jackson.
OTHERS PRESENT: Rick Wheeler.
Minutes from the December 18, 2017 meeting were presented. Motion to approve made by Gary Jackson, 2nd by CT Steele. Board approved.
Rick Wheeler gave the board an update on plant operations.
Past due accounts were discussed, no actions needed at this time.
Gary Jackson presented the monthly financial reports.
The Board agreed that a new CD should be opened at the German American Bank. CT Steele will take care of this and inform the board at the next meeting the amount that was transferred from the New Washington State Bank to this new CD.
The Board agreed to instruct the Sewer District Attorney to have the Clark County Sheriff deliver a past due account notice to the address listed on account #136.
Motion to pay the bills made by Austin Wiggam, 2nd by Gary Jackson. Board approved.
Motion to adjourn the meeting at 6:47 pm by CT Steele, 2nd by Austin Wiggam. Board approved.